4 Ways to Keep Your Church from Getting Caught in a Phishing Scam
In today’s digital age, phishing scams are increasingly targeting church communities. Imagine receiving an email from your pastor asking for urgent help—sounds legitimate, right? But what if it’s a scam? With AI-generated messages, spotting these threats is harder than ever. To protect your congregation, it’s crucial to take proactive measures. Discover four steps to safeguard your church from phishing scams and maintain trust within your community. Don’t let your church fall victim—learn how to keep your members safe!
DIY Guide to Using NFC Tap Tags for Better Church Engagement
The same NFC technology people use to pay for groceries or board a flight can streamline your church’s connection cards and event registrations. This DIY guide walks through four simple steps to set up your own Tap Tags — no expensive service required. Learn how they compare to QR codes and Text-to-Church keywords, and why combining all three creates the most accessible experience for attendees.
How Your Church Can Provide Secure Children’s Check-In Without Pesky Printed Tags
Skip the label printer. Parents can check their kids into your children’s ministry by simply texting CHECK and showing the security code they receive on their phone — no printed tag required. Learn how Churchteams’ text-based check-in keeps kids secure during pickup, when paperless check-in makes sense for your classrooms, and how to set up automatic check-in schedules so your team isn’t logging in manually every week.
Simplify Church Event Registration with Keyword Texting
No more remembering specific keywords for every event. With Churchteams’ “EVENTS” and “RESOURCES” text keywords, members get a full list of open events or quick access to sermons, devotionals, and Bible studies, just by texting your church’s number. Learn how these two master keywords simplify registration, auto-populate accurate data, trigger automated follow-up, and cut down the admin work of promoting individual event sign-ups.
How to Build a Sustainable Church Volunteer System Beyond the Sign-Up Sheet
Most church volunteer programs don’t fail from a lack of willing hearts — they fail from broken systems. Scattered spreadsheets, paper sign-ups, and unclear processes lead straight to burnout and a revolving door of helpers. Learn five steps to build a sustainable volunteer system: capturing the right data, centralizing it in your ChMS, matching volunteers to roles using spiritual gifts, and using reports to prevent burnout and show appreciation.
Five Guidelines to Align Your Staff on Church Management Software
Software only works if your team is aligned. When the Youth Pastor keeps one list and the Worship Leader keeps another, data silos make it impossible to see the full picture of who you’re ministering to. Learn five practical guidelines to get your staff on the same page in your church management software, from learning the shared language to maintaining good data hygiene and scheduling regular check-ins on your workflows.
The Original “Groupfinder” Just Got a Major Upgrade
Twenty-five years ago, Churchteams pioneered the self-serve “Groupfinder” tool — now it just got a complete overhaul. The refreshed interface adds sleek search filters, enhanced mapping, beautiful image cards, and one-hover actions so visitors can register or message a leader instantly. Learn what’s new, how leader privacy stays protected, and the simple steps to upgrade your church website to the modern Groupfinder interface.
5 Church Health Metrics Most Pastors Overlook and How to Start Tracking Them
Worship attendance and weekly giving tell you what happened, but not why. This post breaks down five “hidden” metrics that reveal the true health of your discipleship process, from first-to-second visit return rate to volunteer engagement ratio and assimilation timeline. Learn how to track each one in Churchteams and turn the data into real ministry decisions, not just numbers on a dashboard.
How to Transform Church Attendance Into a Planning Strategy
750 people on Easter Sunday and 750 people on a normal July week tell very different stories. Without context, attendance numbers are easily misread. Learn what to track beyond the headcount, including sermon topics, weather, special events, and digital reach, plus a simple repeatable process for logging it consistently. Turn a year of contextual data into real planning confidence instead of guesswork.
How to Use Precheck By Text To Improve Entry Into Ticketed Church Events
Skip the line at your next ticketed event. With Pre-Check By Text, guests simply text “check,” click the confirmation link, and show that text at the door as their entry ticket. Learn how Pre-Check works for attendees, how to set it up in Churchteams, and why keeping registration and check-in inside one system means you never need a separate tool like Eventbrite.
Using Church Event Registration to Improve Engagment and Follow-Up
Most churches use registration forms for one thing: counting heads. That’s barely scratching the surface. When forms live inside your ChMS instead of a third-party app, every sign-up becomes a ministry action item, triggering follow-up, processing payments, and connecting registrants to your database. Discover ten ways Churchteams churches use registration forms, from digital connection cards to mission trips and meal trains, plus tips for making your forms actually work.
Using Technology to Effectively Track Discipleship
You cannot shepherd people you cannot see. When discipleship data lives across text threads, handwritten notes, and disconnected apps, members can drift away unnoticed. Discover five ways technology can bridge the gaps in spiritual growth tracking, from building a clear discipleship path to automating follow-up after key decisions like baptism, so pastoral care never depends on a single person remembering to act.
Church Software Tools to Help You Measure Discipleship Progress
A good software evaluation shouldn’t be limited to whether your data is well organized, but whether it helps someone take a meaningful next step. Discover five Churchteams tools built around discipleship outcomes, not just administration: GroupFinder, the GrowthFinder assessment, milestone tracking, automated next-step workflows, and integrated communication. Learn how to map each tool to your church’s unique discipleship pathway, from first-time guest to mature, reproducing disciple.
Organizing Church Meal Trains Without the Coordination Chaos
An unwieldy group text chain and three lasagnas on the same day and nothing the next week. Meal train coordination chaos is real. Learn how to set up a meal train inside your church management software instead of a third-party site, so sign-ups, dietary notes, and automated reminders all connect to a family’s pastoral care record. Get step-by-step instructions for building a smooth, trackable sign-up form.
The Best Church Camp & VBS Registration Software
How do you currently register parents and kids for Camp and VBS? Is it still paper forms? Or are you using a third-party tool or a basic website form, then exporting to Excel or manually re-entering everything into your database? And what about communicating well with parents of registered children and tracking payments on top […]
3 solutions to getting the data leaders need when they need it
By the time a requested report finally reaches a pastor’s inbox, they’ve often moved on to something else entirely. Timing matters more than most churches realize. Discover three common obstacles to getting leaders the data they need when they need it, and how saved, scheduled, and dashboard-ready reports in Churchteams can put real-time information at a leader’s fingertips, no admin bottleneck required.
How to make sure your check-in system is ready to help families feel safe
Parents worry about this child’s safety, and it’s often a deciding factor in whether a family chooses, or leaves, a church. Whether you’re just getting started with simple check-in wristbands or ready to upgrade to an electronic system with printed security codes and text-based check-in, learn how to make sure your children’s ministry reflects the value families are looking for this back-to-school season.
Use this simple PRIVACY POLICY to keep people in your church safe
Telecom carriers require churches using texting services to post a privacy policy on their website, but it’s also a simple way to build trust with your congregation. Learn the non-negotiable language your policy needs, where to place it for visibility, and how built-in opt-out features like STOP texts and email subscription management already help protect your people’s information behind the scenes.
5 best practices for using and analyzing church form responses
In Churchteams, you don’t need a separate spreadsheet to manage form and registration results. The Group Info page in Churchteams does it instead. Discover five best practices for using this CRM-based approach, including customizing your view, tracking and sending payment reminders, analyzing response summaries, and logging follow-up conversations in Notes, all while keeping responses connected to everything else you already know about that person.
Why the habit of tracking notes is so important to your church
A guest card asking for a youth pastor’s call, a hallway conversation before heart surgery, a grocery store chat about volunteering — none of it gets tracked or followed up on without a habit of logging Notes. Discover why this single keystone feature drives automation, staff alignment, accountability, and shared communication across your team, and a simple 6-month experiment to build the habit so important conversations never fall through the cracks.
Established church pastors podcast, and the #1 problem that keeps them up
About a year ago, I met Sam Rainer at a Discipleship Pastors retreat. He is a pastor, author, and President / Sr. Consultant with Church Answers. His books include “Obstacles in the Established Church” and “Church Revitalization Checklist.”
How to build an assimilation workflow to thank and invite guests back
I was at a church recently and scanned the QR code to fill out the communication card. One option was to talk with a pastor. I had a couple of questions, so I checked that box. A short time later, I received an email back confirming that I filled out the card and would be […]